Effective from 24 July 2023

Workflow Owner: Quality Outcomes Manager

<aside> ⚠️ To submit a written incident report:

• Helpers (for Member & Helper incidents) - submit via the FGF App
• Member-Facing Employees (for Member & Helper incidents, including Employee Helpers) - create an incident ticket on the relevant record and complete Step 1 or by clicking the ‘new incident’ button now available on the Members timeline (via Lookout tab).
• FGF & TLW Corporate Employees (for Employee incidents) - submit via the Employee Incident Report Form </aside>

Objective

To provide Five Good Friends and The Lookout Way workers (employees, Helpers and contractors) with an approach to incident management that promotes fast reporting and effective investigation, incorporating analysis, corrective actions and continuous improvement.

Key Information

• Incidents can happen despite our best intentions.
• Five Good Friends has a blame-free culture that encourages workers to report errors or near misses without fear of reprimand. We encourage workers to report incidents, learn from them, collaborate and build solutions when things go wrong.
• Five Good Friends has zero tolerance for abuse and is committed to the safeguarding and the protection of vulnerable people. See the Member Safeguarding Workflow for guidance if an incident relates to allegations or suspicions of abuse, neglect or exploitation.
• All incidents will be investigated to determine the root cause and what actions can be taken to reduce the risk of the incident recurring.
• Members, their loved ones, and workers impacted by an incident should be part of investigation and resolution activities.
• All incidents must be reported verbally immediately once it is safe to do so and then followed with a written incident report.

Definitions

• Abuse, neglect and exploitation – all forms of physical and mental abuse, exploitation, coercion or ill-treatment.
• Affected party / claimant – an individual who has been directly affected by an incident and may be seeking compensation.
• Harm - physical or psychological injury or discomfort that requires medical or psychological treatment to resolve.